Accounts Payable Specialist

Kingswood Oxford School is seeking a full time Accounts Payable Specialist to to join the Business Office. 

The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable processes, including purchasing, receiving, and vendor relations, to ensure accurate and timely processing of payments. This role plays a critical part in maintaining financial accuracy and compliance by preparing and filing tax documentation such as 1099s, 1096, and CT 1096 forms, as well as managing the reporting and remittance of unclaimed property to the State of Connecticut. The position also involves reconciling key accounts, supporting financial reporting, and maintaining the general ledger. In addition, the Accounts Payable Specialist coordinates the procurement of office supplies and furniture, facilitates newspaper deliveries for staff, assists with postage chargebacks and journal entries, and collaborates with the Parent Association on financial matters. This role requires cross-training in Financial Edge Accounting Software to support team flexibility and efficiency.

Job duties & responsibilities:

• Responsible for all activities in the accounts payable, purchasing and receiving areas.
• Reviews and verifies invoices for accuracy, appropriate approvals, coding, and compliance with purchasing policies.
• Ensures timely payments of vendor invoices and expense vouchers, and maintains accurate records and control reports.
• Maintains accurate vendor records, including W-9 documentation and tax identification information.
• Responds promptly to vendor inquiries and maintains positive relationships with suppliers and service providers.
• Collaborates with faculty, department administrators, and budget managers to ensure proper expense coding and budget compliance.
• Performs daily accounting activities such as maintenance of the general ledger and preparation of various account statements and financial reports.
• Prepares monthly reconciliation of School issued credit card bills and related general ledger accounts.
• Collaborates with Controller and other Business Office staff to create efficiencies, reduce processing time, and strengthen financial controls.
• Prepares and distributes 1099s, 1096(DRS), CT 1096, CT Unclaimed Property Report, and other regulatory reports as necessary.
• Assists with month-end and year-end closing activities, including account reconciliations and accruals.
• Cross-trains in all areas of Financial Edge Accounting Software.
• Purchasing – Order all supplies and furniture - check and distribute - code and process payment
• Responsible for preparing and recording monthly postage charge backs for all departments
• Parent Association – work with officers and parents with account numbers- supplying reports when needed and with payments for events
• Other duties as assigned

Requirements: 

• Associates degree required, Bachelor's degree preferred
• Minimum – 1 year accounts payable, accounting experience required
• Strong attentiont to detail and accuracy work required
• Experience with Blackbaud NFT a plus
• Experience working for a non-profit desireable
• General knowledge of accounts payable and accounting procedures
• Proficiency in Microsoft Excel - Experience with Google Workspace a plus