Auxiliary Program Administrative Assistant

The Auxiliary Program Administrative Assistant is a full-time position and is responsible for supporting the daily operations of all Auxiliary Programming; Before & After School Programs, Summer Camps, and Facility Rentals. This position reports to the Director of Auxiliary Programs. This role will be on campus Monday through Friday and the hours are 9:00 a.m. to 5:00 p.m. and there may be some need for flexibility.

Compensation: $60,000-$62,000 per year

Responsibilities:

• Oversee auxiliary program and facility rental vendor and client bookings and logistics
• Review and screen auxiliary program vendor and facility rental inquiries
• Oversee staff coverage schedules
• Maintain departmental calendars
• Reserve and coordinate program space
• Manage and update all program and rental permits and licenses
• Post and update informational materials for all auxiliary programming including summer camps
• Manage online registration systems for auxiliary programs including summer camps
• Draft program communications
• Manage logistical communications with families and employees
• Order inventory and maintain program supplies  

Benefits:

We offer a competitive benefits package that includes:

• 403(b) with school match
• Medical
• Vision
• HSA & FSA
• Life Insurance
• Paid Holidays
• Paid Winter, Spring and Summer Break
• Tuition Remission
• Professional Development
• Daily Lunch
• Gym Access

• Bachelor’s degree from an accredited college or university
• Has a passion and ability to connect with students at the preschool/elementary/middle school age level (3-15 years old)
• Excellent interpersonal skills
• Strong communication skills verbally and in writing
• Proficiency in Excel and GSuite
• Proficiency with database management systems. Knowledge of CampBrain, SchoolPass, Blackbaud, Square, and Smartwaiver is a plus.

Competencies:

• Finds joy in working with preschool to 15-year-old students
• Is a visible, present leader
• Is collaborative, friendly and approachable
• Strong customer service skills
• Ability to manage and prioritize multiple tasks
• Is organized and attentive to details
• Demonstrates a commitment to professional growth
• Demonstrates cultural competency
• Is facile with digital technologies for organization and communication
• Works cooperatively as a team member

Physical Requirements:

• Ability to stand, sit, walk, bend, squat, kneel, climb, reach, and perform repetitive hand and body movements
• Ability to lift students as required and maintain stamina to stand for extended periods
• Capacity to respond effectively in emergency situations

New Canaan Country School is an equal opportunity employer and is committed to building an inclusive community grounded in respect and dignity for all. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship status, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

We seek candidates who will contribute to and support a diverse, equitable, and inclusive learning and working environment and who are committed to the mission and values of New Canaan Country School.