Coordinator of Executive Operations

The Coordinator of Executive Operations is a vital partner in ensuring the Head of School’s time, communications, and priorities are managed with efficiency, discretion, and professionalism. This full-time, exempt position provides high-level administrative and logistical support while also serving as a key liaison between the Office of the Head of School and internal and external stakeholders.   

This is a mid-level professional role, reporting to the Chief of Staff, designed for someone with experience supporting senior leadership, a polished presence, and exceptional organizational and communication skills. The Coordinator of Executive Operations is entrusted with managing sensitive information, navigating competing demands, and ensuring the Head of School is well-prepared and focused on their strategic leadership priorities.

Please note: This is not a standard 9-to-5 role. The position requires occasional evening and weekend availability, as well as the flexibility to adapt to changing schedules and priorities.

Key Responsibilities: 

• Provide high-level, professional administrative support to the Head of School, including calendar management, inbox oversight, scheduling, and materials preparation; as well as coordinating and executing personal and household logistics.

• Coordinate and support meetings, school events, and leadership engagements, ensuring all preparation, logistics, and follow-up are executed with thoroughness and care. 

• Arrange complex travel logistics and prepare detailed itineraries for the Head of School. 

• Draft, edit, and manage communications on behalf of the Head of School, including sensitive correspondence.

• Interface between the Head of School and various constituencies—ensuring clear, timely, and professional communication. 

Interested candidates shall review detailed posting and apply via the Choate Rosemary Hall Careers Website.